General System News - Page 7

Policy Manual 10,300 (Statewide Encumbrance Policy) instructs agencies to review unliquidated encumbrances to determine if all obligations/invoices have been met/paid ((Cont...))

The INF02 Vouchers from Friday, May 16, 2025 SMART nightly batch were NOT loaded into SMART.  The SMART technical team continues to work to resolve the issue.  These vouchers will be loaded in SMART this morning as soon as possible.  Another announcement will be sent when this has occurred. All...

Policy Manual 10,300 (Statewide Encumbrance Policy) instructs agencies to review unliquidated encumbrances to determine if all obligations/invoices have been met/paid ((Cont...))

The INF01, Outbound Vendor Interface, created in the Wednesday, April 23, 2025 SMART nightly batch was delayed due to issues with the file transfer from SMART to the Mainframe. 

The INF01 has been placed on the mainframe as of about 11:50 a.m. today, Thursday, April 24, 2025. The file name is DA.GBSMRT.AP01.D250423.T201156.OUT.  Any other files you may have seen with additional characters in the file name should not be used.

Please share this information with your agency’s technical staff. There may be instances where automated agency processes failed or otherwise did not run properly if they tried to run and the file could not be located.  Otherwise, the agency could miss updates to supplier records in agency systems.

Thank you,

The SMART Team

An updated version of the new Agency Fraud Reporting Checklist has been added to both the SHARP and SMART systems. ((Cont...))

Agency Fraud Prevention Contact Memo ((contd...)

The recording and PowerPoint slide presentation from the November 18^th Statewide Agency IDPA Qualification Initiative workshop were shared via s SMARTBlast at approximately 2:05PM today. ((Cont...))

The Budget Date Change Request Form (GL-F026) and related Job Aids were updated to include additional fields and requirements to help with cross-referencing within SMART and tracking ((Cont...))

Since the PUM 45 Update, agency users have reported that some vouchers entered using the INF50 Excel Voucher Spreadsheet were created with Origin code ‘PCD’ (reserved for PCard Vouchers) rather than ‘ONL’.  ((Cont...))

Policy Manual filing 11,969 ((cont...))