General System News - Page 6

You've been invited to the 2nd Annual Kansas Agency Business Summit! ((contd...))

On June 30, 2025, the Office of Accounts and Reports issued an informational circular that changed the capitalization thresholds for assets with an in-service date of July 1, 2025, or later.  The changes were also updated on the corresponding policy manual filing.  Please review these changes that affect the asset entries required in SMART using the links below: ((Cont...))

This is to remind agencies that SMART will be unavailable to users from 7pm Friday until 6am Monday this coming weekend while the archive processes are being run:

July 26^th-27^th

For any questions, please open a Kansas Service Desk request and put ‘Archive and Purge’ in the Subject.

Thank you,

The SMART Team

This is to remind agencies that SMART will be unavailable to users from 7pm Friday until 6am Monday this coming weekend while the archive processes are being run:

July 19^th-20^th

For any questions, please open a Kansas Service Desk request and put ‘Archive and Purge’ in the Subject.

Thank you,

The SMART Team

An issue has been identified where agency attachments on requisitions lines are not accessible for viewing from the Fluid Approvals page.

A workaround has been identified. Adding a message in the Comment field will allow the associated attachments to be viewed successfully, once the record is saved.

Agencies will be notified when the issue has been resolved. 

Thank you,

The SMART Team

This communication is to announce some recent changes to the organizational structure in the Office of Accounts and Reports. ((Cont...))

The General Ledger Close process, which creates fiscal year-end closing and opening journal entries in the General Ledger, completed this morning, July 7, 2025. SMART is now open to agency users and SMART resumes normal processing.  ((Cont...))

CONUS rates were updated Wednesday July 2, 2025 and have an effective date of July 1, 2025.

Please note: No changes were made to the Lodging or Meals and Incidental Expenses rates in Kansas.

CONUS rates in SMART are updated October 1 to coincide with the adoption of new rates by the federal government. Quarterly loads are also done January 1, April 1, and July 1 to account for corrections or updates to the CONUS and applicable OCONUS rates.

SMART will be executing the processes to archive and purge FY2014 data from the system across 4 weekends in July and August. Agency users will not have access to SMART from 7pm on Friday until 6am on Monday the following weekends while the archive processes are being run: ((Cont...))

Certain suppliers in SMART are marked with a Classification of ‘HCM’ on the Summary tab of the supplier record: ((Cont...))