General System News

The INF01, Outbound Vendor Interface, created in the Wednesday, April 23, 2025 SMART nightly batch was delayed due to issues with the file transfer from SMART to the Mainframe. 

The INF01 has been placed on the mainframe as of about 11:50 a.m. today, Thursday, April 24, 2025. The file name is DA.GBSMRT.AP01.D250423.T201156.OUT.  Any other files you may have seen with additional characters in the file name should not be used.

Please share this information with your agency’s technical staff. There may be instances where automated agency processes failed or otherwise did not run properly if they tried to run and the file could not be located.  Otherwise, the agency could miss updates to supplier records in agency systems.

Thank you,

The SMART Team

SMART Checks are currently being printed from both the Wednesday, April 16, 2025, and Thursday, April 17,2025 paycycles.  These checks should be available for distribution to agencies tomorrow at the normal time from the State Treasurer’s Office. 

Thank you,

The SMART Team

The printing of SMART Checks from Wednesday, April 16, 2025, will not be completed on the normal schedule due to an equipment issue.  We will notify agencies when these checks are available for distribution.

The checks for the Wednesday paycycles will be included in the INF03, Outbound Payment Interfaces created in SMART nightly batch tonight.

Thank you,

The SMART Team

A new ‘SMART Search’ training video has been added to SMART Web website ((cont...))
 

With assistance from UMB and VISA the SMART team has taken corrective action to remove the duplicated transactions from reconciliation.

We thank you for your patience.  Please resume your normal business process and reconcile transactions as usual. 

If any issues are encountered, please submit a Service Desk ticket.

Thank you,

The SMART Team

CONUS Rates:

CONUS rates were updated Monday March 31, 2025 and have an effective date of April 1, 2025. Please note: No changes were made to the Lodging or Meals and Incidental Expenses rates in Kansas.

CONUS rates in SMART are updated October 1 to coincide with the adoption of new rates by the federal government. Quarterly loads will also be done January 1, April 1, and July 1 to account for corrections or updates to the CONUS and applicable OCONUS rates.

Some agencies have reported seeing duplicate transactions while reconciling PCard transactions in SMART.  Please HOLD reconciling any further PCard transactions until the cause for the duplication can be identified and the erroneous transactions can be addressed. Another announcement will be sent when agencies can resume PCard reconciliation.

Thank you,

The SMART Team

Training videos for new SMART users are now available on the SMART Web website under the ‘New Users’ section of the Training menu.  New videos will continue be added, including module-specific content, in the near future.

Thank you,

The SMART Team

With the inclement weather declaration by Governor Kelly, and the closing of state offices in Shawnee County, here is what agencies need to know regarding SMART processing impacts for Tuesday February 18^th:

• SMART daily and nightly batch jobs will continue to run on the normal schedule

• Paycycles will be run on Tuesday at the normal time

• Central journal approvals will be completed on Tuesday

• Transfers will be completed on Tuesday

• Wires will be processed on Tuesday as normal

SMART Kansas Service Desk tickets will not be monitored during this time, and no technical support will be available.

Thank you,

The SMART Team

With the inclement weather declaration by Governor Kelly, and the closing of state offices in Shawnee County, here is what agencies need to know regarding SMART processing impacts for Wednesday February 12^th: ((Cont...))