General System News - 2022 Archive

To assist in the effort to report incidents of suspected fraud impacting the statewide HR/payroll and finance systems, a new Fluid tile has been added to the main SHARP and SMART homepages ((Cont...))

This is to remind agencies that SMART will be unavailable to users from 7pm Friday until 6am Monday this coming weekend while the archive processes are being run:

December 3-4

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The execution timeframe to archive and purge FY2013 data from the SMART has shifted slightly from what was originally stated on the November 4, 2022 SMART InfoBlast. It will now occur across 3 weekends in December and January. Agency users will not have access to SMART from 7pm on Friday until 6am on Monday the following weekends while the archive processes are being run (Cont...)

This message is to notify agencies who use the Kansas Service Desk to communicate with the SMART Team that the emails being auto-generated from the Service Desk system now have a slightly different look. (Cont...)

SMART will be executing the processes to archive and purge FY2013 data from the system across 3 weekends in November and December. Agency users will not have access to SMART from 7pm on Friday until 6am on Monday the following weekends while the archive processes are being run: (Cont...)

The dates listed below are maintenance days where the system may not be available at the normal time on Sunday. The maintenance window begins Saturday evenings at 6 pm and ends Sunday evenings by 6 pm. The system will open at 1 pm if maintenance is complete, or immediately following the completion of the maintenance if after 1 pm. (Cont...)

The FY 2023 Chart of Accounts is available by executing the query 'KS_CHART_OF_ACCOUNTS' in SMART. The instructions for running the query can be viewed by utilizing the following path: https://admin.ks.gov/offices/accounts-reports/state-agencies/finance/chart-of-accountsfootnotes Footnotes for FY 2023 Chart of Accounts are available also at the address above. The SMART Team

Payment Post was not run during SMART nightly batch on Monday, September 19, 2022.  The process is currently being reviewed. Users will be updated when the related issues have been resolved and the process is scheduled to run again.

The SMART Team was recently contacted by AT&T regarding the information State of Kansas agencies are providing in the Invoice No field on SMART vouchers. AT&T is receiving a significant number of payments with incorrect posting data.  This can be account numbers that do not contain the full account number (e.g., missing...

SMART has added 2 new contract suppliers to the punchout functionality: Fastenal and Grainger. Similar to the existing process with Staples, users can now access the Fastenal and Grainger websites from the SMART ‘Create Requisitions’ page. After loading items to the online shopping cart the items, along with quantity and...