Vouchers

SMART Checks from Thursday, November 30, 2023 are now printed, and will be available for distribution today at 3 p.m. at the State Treasurer’s Office in accordance with their usual office hours and procedures. ((Cont...))

SMART Checks from the Thursday, November 30, 2023 paycycle are delayed.  We will notify users when checks are available for distribution to agencies.

  --- The SMART Team

The SMART Team sent an email to all agencies who submit vouchers to SMART using the INF02, Inbound voucher Interface file.  The email requests that all agencies ensure they are using the new WTHD_CD field on the file layout to more precisely record withholding in SMART on these vouchers by June 30, 2024.  This communication was directed to agency accounts payable representatives and technical contacts who work with the SMART Team on INF02 voucher issues.  ((Cont...))

Required as of October 1st 2023, a new version of the DA-130 form has been created and will be accessed a link in SMART ((contd...))

We have been notified that a small number of the SMART checks printed with an issue date of July 25, 2023, in the series 2006170343 to 2006171064, may have been printed twice and mailed out to agencies or suppliers ((Cont...))

Starting tomorrow, Thursday 3/23/2023, negative PCard transactions (credits) will not build to a voucher ((Cont...))

The Voucher Post and Payment Post job are running again as scheduled in SMART nightly batch.   ((Cont...))

We have encountered a processing issue that required both Voucher Post and Payment Post jobs to not run during last night’s SMART Batch. ((Cont...))

Payment Post was not run during SMART nightly batch on Monday, September 19, 2022. The process is currently being reviewed. Users will be updated when the related issues have been resolved and the process is scheduled to run again.

The SMART Team was recently contacted by AT&T regarding the information State of Kansas agencies are providing in the Invoice No field on SMART vouchers. AT&T is receiving a significant number of payments with incorrect posting data. This can be account numbers that do not contain the full account number...