General System News - 2025 Archive - Page 3

CONUS rates were updated Wednesday July 2, 2025 and have an effective date of July 1, 2025.

Please note: No changes were made to the Lodging or Meals and Incidental Expenses rates in Kansas.

CONUS rates in SMART are updated October 1 to coincide with the adoption of new rates by the federal government. Quarterly loads are also done January 1, April 1, and July 1 to account for corrections or updates to the CONUS and applicable OCONUS rates.

SMART will be executing the processes to archive and purge FY2014 data from the system across 4 weekends in July and August. Agency users will not have access to SMART from 7pm on Friday until 6am on Monday the following weekends while the archive processes are being run: ((Cont...))

Certain suppliers in SMART are marked with a Classification of ‘HCM’ on the Summary tab of the supplier record: ((Cont...))

Policy Manual 10,300 (Statewide Encumbrance Policy) instructs agencies to review unliquidated encumbrances to determine if all obligations/invoices have been met/paid ((Cont...))

The INF02 Vouchers from Friday, May 16, 2025 SMART nightly batch were NOT loaded into SMART.  The SMART technical team continues to work to resolve the issue.  These vouchers will be loaded in SMART this morning as soon as possible.  Another announcement will be sent when this has occurred. All...

Policy Manual 10,300 (Statewide Encumbrance Policy) instructs agencies to review unliquidated encumbrances to determine if all obligations/invoices have been met/paid ((Cont...))

The INF01, Outbound Vendor Interface, created in the Wednesday, April 23, 2025 SMART nightly batch was delayed due to issues with the file transfer from SMART to the Mainframe. 

The INF01 has been placed on the mainframe as of about 11:50 a.m. today, Thursday, April 24, 2025. The file name is DA.GBSMRT.AP01.D250423.T201156.OUT.  Any other files you may have seen with additional characters in the file name should not be used.

Please share this information with your agency’s technical staff. There may be instances where automated agency processes failed or otherwise did not run properly if they tried to run and the file could not be located.  Otherwise, the agency could miss updates to supplier records in agency systems.

Thank you,

The SMART Team

An updated version of the new Agency Fraud Reporting Checklist has been added to both the SHARP and SMART systems. ((Cont...))

Agency Fraud Prevention Contact Memo ((contd...)