Vouchers

Required as of October 1st 2023, a new version of the DA-130 form has been created and will be accessed a link in SMART ((contd...))

We have been notified that a small number of the SMART checks printed with an issue date of July 25, 2023, in the series 2006170343 to 2006171064, may have been printed twice and mailed out to agencies or suppliers ((Cont...))

Starting tomorrow, Thursday 3/23/2023, negative PCard transactions (credits) will not build to a voucher ((Cont...))

The Voucher Post and Payment Post job are running again as scheduled in SMART nightly batch.   ((Cont...))

We have encountered a processing issue that required both Voucher Post and Payment Post jobs to not run during last night’s SMART Batch. ((Cont...))

The SMART Team notified agencies on September 28, 2022 a new version of the INF50 Excel Voucher Spreadsheet is available.  The intent was for agencies to begin using this version on Monday, October 3, 2022 but for the prior version to continue to be supported until the end of the calendar year.

After the SMART CPU technical upgrade this past weekend, it was discovered that the old version will no longer upload vouchers to SMART.

A new INF50 Excel Voucher Spreadsheet is available.  The new spreadsheet is part of the CPU technical update planned for the upcoming weekend on October 1-2, 2022.

Payment Post was not run during SMART nightly batch on Monday, September 19, 2022. The process is currently being reviewed. Users will be updated when the related issues have been resolved and the process is scheduled to run again.

The SMART Team was recently contacted by AT&T regarding the information State of Kansas agencies are providing in the Invoice No field on SMART vouchers. AT&T is receiving a significant number of payments with incorrect posting data. This can be account numbers that do not contain the full account number...

Since March 2015, SMART supplier payments have followed a schedule where vouchers must be approved, budget checked, matched, and otherwise ready for paycycle by 10 a.m. for the possibility of same day processing. A voucher that becomes eligible for paycycle after 10 a.m., aside from a small list of exceptions,...