Kansas Department of Administration

SMART Archive & Purge of FY2012 Data

March 22, 2022

SMART will be executing the processes to archive and purge FY2012 data from the system across 4 weekends in April and May. Agency users will not have access to SMART from 7pm on Friday until 6am on Monday the following weekends while the archive processes are being run:

April 9th – 10th

April 30th – May 1st

May 7th – 8th

May 14th – 15th

As a reminder, the archive and purge process will remove FY2012 transaction data from SMART. The only exceptions are for transactions that are still open or Project Costing transactions, which will be “compressed” to display at a summarized level for FY2012 for closed projects. Click here for more information about Project Compression.

The SMART Team plans to create a full INF01 (Outbound Supplier Interface File), which will contain all suppliers in the file after archive. In addition to the INF01, the SMART Team can also provide an Excel spreadsheet that lists the supplier numbers which were removed from the supplier tables. Additional details will be sent directly to the agencies that receive this file no later than March 28, 2022.

Any agency needing to retain data from FY2012 will need to run queries and reports before April 9th and save that data at the agency. The purge also includes system attachments tied to FY2012 transactions. SMART is not intended to be a repository for documents or historical data.

Finally, any bond-related transaction data should be retained by agencies to meet bond reporting requirements with the Kansas Development Finance Authority.

If there are any questions, please open a Kansas Service Desk request and put ‘Archive and Purge’ in the Subject.

 

Thank you,

The SMART Team

« Back

© 2022 Kansas Department of Administration. All rights reserved.