Guidance for Using HCM Suppliers

Certain suppliers in SMART are marked with a Classification of ‘HCM’ on the Summary tab of the supplier record:



 

Agencies need to take extra care when creating a voucher to an HCM supplier. HCM suppliers are established with default values that are necessary for successful payroll-related processing. Specifically, the supplier’s default Handling Code is set to a value which routes printed checks to the Department of Administration. Also, the supplier’s default Location may point to a bank account that may be specific to payroll.

Agency staff who process vouchers need to do the following:

For check payments made to HCM suppliers, agency staff should verify that the Handling Code is changed from the default value to the desired code.

For ACH payments made to HCM suppliers, agency staff should verify that the correct supplier Location is selected to ensure the payment reaches the appropriate bank account at the supplier.

SMART Team staff will be reviewing all active HCM supplier records to ensure the default Handling Code and Location are set to the values required for payroll-related processing. Any discrepancies in the default data will be corrected. The SMART supplier job aid will also be updated to include more detailed information about HCM suppliers.

Thank you,

The SMART Team