Receivables/Deposits

US Bank Credit Card deposits from Monday, January 26, 2026 were delayed and have been deposited today, Tuesday, January 27, 2026.

Thank you, The SMART Team

In an effort to eliminate the agency approval of deposits that will not be met with bank funds, and to create efficiency in the deposit reconciliation process, the State Treasurer’s Office (STO) will be returning deposits to agency that have been agency approved for more than 30 days without corresponding bank receipts beginning November 1^st. ((Cont...))

The outbound AR19 interface files generated in the SMART nightly batches run on Tuesday August 1, 2023 and Wednesday August 2, 2023 are using an incorrect file naming convention. ((Cont...))

The month of June 2022 (Period 12, FY 2022) is now closed for AR, BI and PC. The General Ledger Close process, which creates fiscal year-end closing and opening accounting entries, will be performed on Thursday July 7, 2022.  SMART will be closed to agency users on Thursday morning, July...

All FY 2022 Deposit Adjustments must be entered, and agency approved by 3:00 PM Tuesday July 5, 2022 to allow Audit Services time to submit final approval before the 3:30 PM AR Budget Check process. The accounting date of 6/30/2022 must be entered on the Totals tab in addition to...

All FY 2021 Deposit Adjustments must be entered, and agency approved by 3:00 PM Friday July 2, 2021 to allow Audit Services time to submit final approval before the 3:30 PM AR Budget Check process.

Agencies that do not use the INF43 or INF44 are reminded that checks and cash should continue to be deposited with the State Treasurer’s Office on June 28 through June 30 using the Temporary Deposit Form.

The AR and AM month-end processes did not run on the last day of February, as scheduled, due to monthly maintenance.

The GL Business Unit field has been added to the Accounting Entries tab on the Regular Deposit page at:

Multiple users have reported issues with deposit approvals and the ‘Return to Agency’ button since the Fluid upgrade.