Kansas Department of Administration

Change to Paycycle Start Time effective May 2, 2022

April 20, 2022

Since March 2015, SMART supplier payments have followed a schedule where vouchers must be approved, budget checked, matched, and otherwise ready for paycycle by 10 a.m. for the possibility of same day processing.  A voucher that becomes eligible for paycycle after 10 a.m., aside from a small list of exceptions, is not included in paycycle until the following business day. 

Since that time, we have observed that there are very few additional payments that become eligible for paycycle between 10 a.m. and 2:30 p.m. each day. 

To give SMART functional and technical staff additional time to validate and complete all aspects of paycycle processing during business hours each day, we are moving the paycycle start time each day from 2:30 p.m. to 1 p.m. effective May 2, 2022.  This does not apply to travel and expense payments, which will continue to be processed beginning at 2:30 p.m. each day.

Please make your agency’s accounts payable staff aware of this change.

 

The SMART Team

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