Kansas Department of Administration

Change in Processing Negative PCard Transactions

March 22, 2023

Starting tomorrow, Thursday 3/23/2023, negative PCard transactions (credits) will not build to a voucher and will remain on the Reconcile Statement > Procurement Card Transactions page until an offsetting transaction associated to the same control account is approved for payment that would bring the total amount to zero or a positive figure.

This SMART change is being made to accommodate UMB Bank’s new procurement card processor, which will not accept negative amounts by control account. When agency users approve a negative PCard transaction, SMART will determine if the net amount at the control account level is zero or positive. If not, the transaction will remain in an Approved status so the system can automatically process it through to the voucher once zero or a net positive is reached.

Thank you,
   The SMART Team

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