SMART Archive & Purge of FY2015 Data

SMART will be executing the processes to archive and purge FY2015 data from the system across 2 weekends in late September and early October. Agency users will not have access to SMART from 7pm on Friday until 6am on Monday the following weekends while the archive processes are being run:

September 27^th – 28^th

October 11^th – 12^th

The archive and purge process will remove FY2015 transaction data from SMART. The only exceptions are for transactions that are still open or Project Costing Transactions, which will be “compressed” to display at the summarized level for FY2015 closed projects. The Project Costing Archive & Purge Process on SMART Web can provide more information about Project Compression.

The SMART Team plans to create a full INF01 (Outbound Supplier Interface File), which will contain all suppliers in SMART after the archive. In addition to the INF01, the SMART Team will also provide an Excel spreadsheet with the supplier numbers removed from the supplier tables. Additional details will be sent to agencies that receive the INF01 file no later than September 26^th.

Any agency needing to retain data from FY2015 will need to run queries and reports by September 26^th and save that data at the agency. The purge also includes system attachments tied to the FY2015 transactions qualifying for archiving. As a reminder, SMART is not intended to be a repository for documents or historical data.

Finally, any bond-related transaction data should be retained by agencies to meet bond reporting requirements with the Kansas Development Finance Authority.

If there are any questions, please open a Kansas Service Desk request with ‘Archive and Purge’ in the Subject Line.

Thank you,

The SMART Team