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Day of Week
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Date
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Task – Relevant Information including Deadlines
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Friday
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6/12/26
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5:00 PM – FY 2026 General Ledger Encumbrance Request forms for State General Fund (SGF) amounts greater than $5,000 using SGF must be sent to the Central Responsibilities Team. The form should be attached to a Kansas Service Desk ticket.
7:00 PM – To encumber monies for FY 2026, REQs for amounts greater than $5,000 using SGF must be sourced to Purchase Orders (POs) and the POs must be in a valid budget status and be dispatched.
7:00 PM – Travel Authorizations (TAs) for amounts greater than $5,000 using SGF must be agency approved and in valid budget status.
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Saturday
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6/13/26
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SMART open to all users, 6:00 AM – 6:00 PM.
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Sunday
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6/14/26
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SMART open to all users, 1:00 PM.
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Monday
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6/15/26
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JGEN, budget check, and post SHaRP and Regent payroll journals for the Thursday, June18, 2026, on-cycle pay date (last fiscal year 2026 on-cycle).
PCard voucher build process runs.
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Tuesday
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6/16/26
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JGEN SHaRP payroll journals and budget check and post both SHaRP and Regent payroll journals for the Thursday, June 18, 2026, off-cycle ‘A’ pay date.
Agencies should work payroll budget check and edit errors as soon as possible after the journals have been created. Response timeliness is essential at FYE.
PCard voucher build process runs.
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Wednesday
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6/17/26
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PCard voucher build process runs.
Final FY 2026 PCard transaction files received from bank will be loaded during nightly batch processing and will be available for reconciliation the following day.
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Thursday
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6/18/26
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PCard voucher build process runs.
Payroll on-cycle and off-cycle 'A' pay date.
JGEN SHaRP payroll journals and budget check and post both SHaRP and Regent payroll journals for the Monday, June 22, 2026, off-cycle ‘B’ pay date.
Agencies should work payroll budget check and edit errors as soon as possible after the journals have been created. Response timeliness is essential at FYE.
5:00 PM – FY 2026 General Ledger Encumbrance Request forms for all encumbrances equal to or less than $5,000 using SGF or any amount using all other funds must be sent to the Central Responsibilities Team. The form should be attached to a Kansas Service Desk ticket.
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Friday
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6/19/26
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*** Holiday – SMART open to all users, 6:00 AM – 7:00 PM ***
Nightly Batch will be run – no Daytime processes.
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Saturday
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6/20/26
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SMART open to all users, 6:00 AM – 6:00 PM.
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Sunday
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6/21/26
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SMART open to all users, 1:00 PM.
7:00 PM – PCard transactions must be verified and approved to be eligible for PCard voucher build on Monday June 23, 2026.
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