Fiscal Year End – upcoming deadlines and reminders

Reminders for the week:

Informational Circular 23-A-009 is available on the Department of Administration's website at: https://admin.ks.gov/offices/accounts-reports/informational-messages-and-circulars/accounting-circulars/fy-2023/23-a-009-schedule-of-accounting-events-relevant-to-the-closing-of-fiscal-year-fy-2023-and-the-open
Run queries and clean up outstanding transactions. Refer to the Month End Checklists for suggested queries to identify outstanding transactions: Month End Checklist | smartweb.ks.gov
The upcoming deadlines and reminders from the Day by Day Summary for the next 10 days:

Friday	June 16	5:00 PM – FY 2023 GL Encumbrance request forms for SGF amounts greater than $5,000 must be sent to the Central Responsibilities Team. The form shall be attached to a Kansas Service Desk ticket.
Friday	June 16	7:00 PM – FY 2023 Requisitions greater than $5,000 using SGF must have sourced to a PO and all Purchase Orders must be successfully approved, budget checked, and dispatched.
Friday	June 16	7:00 PM – FY 2023 Travel Authorizations greater than $5,000 using SGF must be entered, fully approved and in valid budget status.
Saturday	June 17	6:00 AM – 6:00 PM – SMART open to all users.
Sunday	June 18	1:00 PM – SMART open to all users.
Monday	June 19	JGEN, Budget check and Post SHARP and Regent payroll journals for the Friday, June 23, 2023 on-cycle pay date (last fiscal year 2023 on-cycle).
Monday	June 19	PCard Voucher build process runs.

Tuesday	June 20	JGEN, Budget check and Post SHaRP and Regent payroll journals for the Friday, June 23, 2023 off-cycle ‘A’ pay date.
Wednesday	June 21	Last P-Card transaction file from bank received will be loaded for FY 2023 during nightly batch
Wednesday	June 21	5:00 PM – FY 2023 GL Encumbrance Request Forms for all non-SGF and SGF encumbrances equal to or less than $5,000 must be sent to the Central Responsibilities Team. The form shall be attached to a Kansas Service Desk ticket.
Wednesday	June 21	JGEN, Budget check and Post SHARP and Regent payroll journals for the Monday, June 26, 2023 off-cycle ‘B’ pay date.

If you have any questions, please create a Kansas Service Desk ticket.

Thank you,

The SMART Team