Buyer Mass Change & Default Buyer Update Requests
This blast is intended to provide a procedural follow-up and a correction regarding the 12/19/2023 SMART blast Inactivating SMART Buyer & Requester Records.
Procedural Follow-up:
“If an employee deactivation is required, please use the ‘Additional Notes/Roles Requested Not On This Form:’ field on the SMART Security Form to request the Buyer Mass Change and provide the name and User ID to whom the POs should be reassigned and attach it to the Kansas Service Desk using the ‘Security’ Category.” (from the 12/19/2023 blast)
When an employee deactivation is required, a SMART Security Form must be completed and a Buyer Mass Change request will only be processed for the employee being deactivated.
When creating the Kansas Service Desk ticket to deactivate a user and request a Buyer Mass Change for that user, please use the following:
Category = Security
Sub Category = Inactivate Existing User
Subject = Buyer Inactivation and Mass PO Buyer Change
Description = Inactivate DA00ABC and complete buyer mass change from DA00ABC to DA00XYZ
“If the employee deactivation has already occurred, please provide the name and User ID of the Buyer that has left the agency and the name and User ID of the Buyer to whom the POs should be reassigned in the Kansas Service Desk ticket using the ‘Security’ Category.” (from the 12/19/2023 blast)
When creating the Kansas Service Desk ticket to the SMART Security Team to request a Buyer Mass Change outside of a user deactivation, please use the following:
Category = Security
Sub Category = Other
Subject = Mass PO Buyer Change
Description = Complete buyer mass change from DA00ABC to DA00XYZ
Correction:
The Buyer Mass Change process will NOT update the Buyer used in the Requisitioner defaults setup.
Query KS_PO_DEFAULT_BUYER will allow agencies to look up Requisitioners who have a specific Buyer as their Default Buyer.
If there are 15 or less Requisitioners that have the same Default Buyer (that need updated), a separate Kansas Service Desk ticket with a SMART Security form filled out and attached should be submitted for each Requisitioner.
If there are more than 15 Requisitioners that have the same Default Buyer (that need updated), a single Kansas Service Desk ticket with a spreadsheet attachment containing the User ID and names of the Requisitioners should be submitted.
When creating the Kansas Service Desk ticket to the SMART Security Team to request more than 15 Requisitioners with the same Default Buyer needing updating, please use the following:
Category = Security
Sub Category = Other
Subject = Change Default Buyer for Multiple Users
Description = Users listed in the spreadsheet need their Default Buyer changed from DA00ABC to DA00XYZ
Thank you,
The SMART Team
