Procurement Cards

The SMART team continues to make progress on identification of the duplicated transactions. We are in the final stages and have begun updating some transactions. Please continue to HOLD reconciliation until you get final approval to reconcile. We expect this to be completed by early next week. Thanks for your...

This message is to update agencies on the duplicate PCard transaction issue that was identified on Monday. The State’s PCard partner, UMB Bank, is working to help solve the root cause. The request to HOLD reconciling agency PCard transactions is still in place. An update will be provided next week....

Some agencies have reported seeing duplicate transactions while reconciling PCard transactions in SMART.  Please HOLD reconciling any further PCard transactions until the cause for the duplication can be identified and the erroneous transactions can be addressed. Another announcement will be sent when agencies can resume PCard reconciliation.

Thank you,

The SMART Team

PCard voucher build was skipped on Thursday, February 20^th.  ((contd...))

Updates have been made to use UMB Account IDs in place of Control Accounts for voucher build payment processing effective January 31, 2025. ((Cont...))

The long running process impacting PCard reconciliation has completed. Normal PCard reconciliation may resume.

Thank you,
   The SMART Team

There is a SMART process running long this morning which impacts PCard reconciliation.  Once the process has completed, the reconciliation will save.

The SMART Team will send an update when PCard reconciliation may resume.

Thank you,

   The SMART Team

We are doing a one-off testing of the PCard Transaction Notification process that normally runs on Monday mornings, which may result in the cardholder receiving an unexpected email about transactions.

This process will continue to run as scheduled on Monday mornings.

An example of such an email is below for reference: ((Cont...))

The credit card statement files from UMB were not uploaded into SMART on Monday August 14th, 2023 or Tuesday August 15th, 2023. The cause of the issue is still being determined. Monday and Tuesday’s files should be loaded in SMART today. ((Cont...))

The Informational Circular 23-A-009 has the incorrect dates for the fiscal year end PCard voucher build process. ((Cont...))