The FY 2023 Chart of Accounts is available by executing the query 'KS_CHART_OF_ACCOUNTS' in SMART. The instructions for running the query can be viewed by utilizing the following path: https://admin.ks.gov/offices/accounts-reports/state-agencies/finance/chart-of-accountsfootnotes Footnotes for FY 2023 Chart of Accounts are available also at the address above. The SMART Team
Payment Post was not run during SMART nightly batch on Monday, September 19, 2022. The process is currently being reviewed. Users will be updated when the related issues have been resolved and the process is scheduled to run again.
The SMART Team was recently contacted by AT&T regarding the information State of Kansas agencies are providing in the Invoice No field on SMART vouchers. AT&T is receiving a significant number of payments with incorrect posting data. This can be account numbers that do not contain the full account number (e.g., missing...
SMART has added 2 new contract suppliers to the punchout functionality: Fastenal and Grainger. Similar to the existing process with Staples, users can now access the Fastenal and Grainger websites from the SMART ‘Create Requisitions’ page. After loading items to the online shopping cart the items, along with quantity and...
The General Ledger Close process, which creates fiscal year-end closing and opening journal entries in the General Ledger, completed this morning. SMART is now open to agency users Thursday July 7, 2022. SMART resumes normal processing. Balances were brought forward to FY 2023 for the Assets, Liabilities and Equity in...
The month of June 2022 (Period 12, FY 2022) is now closed for AR, BI and PC. The General Ledger Close process, which creates fiscal year-end closing and opening accounting entries, will be performed on Thursday July 7, 2022. SMART will be closed to agency users on Thursday morning, July...
All FY 2022 Deposit Adjustments must be entered, and agency approved by 3:00 PM Tuesday July 5, 2022 to allow Audit Services time to submit final approval before the 3:30 PM AR Budget Check process. The accounting date of 6/30/2022 must be entered on the Totals tab in addition to...
The following changes have been made to the fiscal year-end processes and deadlines: The P Card voucher build process will run today, 6/24/2022, prior to the 1 PM hourly batch, and then on Monday morning, 6/27/2022, at 8 AM. As a result, additional vouchers may be created. Agencies must have...
Due to the requirement that both sides of a transfer be completed within the same fiscal year, the use of a transfer account code on receivable (pending) item that will cross fiscal years is prohibited. Instead, a revenue account code shall be used on the Reason code (funding line) of...
Reminders for the week: Informational Circular 22-A-008 has been published to the Department of Administration's website at: https://admin.ks.gov/offices/accounts-reports/informational-messages-and-circulars/accounting-circulars/fy-2022/22-a-008-schedule-of-accounting-events-relevant-to-the-closing-of-fiscal-year-fy-2022-and-the-open Run queries and clean up outstanding transactions. Refer to the Month End Checklists for suggested queries to identify outstanding transactions: https://smartweb.ks.gov/resources/month-end-checklist. The upcoming deadlines and reminders from the Day by Day...
