Kansas Department of Administration

Kansas Department of Administration - Asset Management http://smartweb.ks.gov/training/asset-management/rss Kansas Department of Administration en-US Fri, 13 Nov 2026 08:21:33 +0000 Fri, 13 Nov 2026 08:21:33 +0000 Copyright 2026 Kansas Department of Administration. All rights reserved. postmaster@globalreach.com (Kansas Department of Administration) postmaster@globalreach.com (Kansas Department of Administration) Global Reach News Aggregator v0.96 http://blogs.law.harvard.edu/tech/rss 60 End-to-End Asset Management Business Process Flow http://smartweb.ks.gov/moduledocuments/embed/2566/EndtoEnd_Business_Process_Flow__Ass_6014F05598A9B.docx http://smartweb.ks.gov/moduledocuments/embed/2566/EndtoEnd_Business_Process_Flow__Ass_6014F05598A9B.docx Thu, 05 Nov 2026 19:44:16 +0000 This business process flow shows you how asset management information flows through the SMART system. Adjustments and Additions to Cost and/or Quantity http://smartweb.ks.gov/moduledocuments/embed/2612/Adjustments_and_Additions_to_Cost_a_83717C4570895.docx http://smartweb.ks.gov/moduledocuments/embed/2612/Adjustments_and_Additions_to_Cost_a_83717C4570895.docx Mon, 26 Oct 2026 17:01:53 +0000 In SMART, there are two transaction types that will change an asset’s cost and/or quantity. This training guide document contains the instructions for both transaction types. Cost History Page http://smartweb.ks.gov/moduledocuments/embed/2618/AM_Cost_History_Page_88DAA8C3B8E15.docx http://smartweb.ks.gov/moduledocuments/embed/2618/AM_Cost_History_Page_88DAA8C3B8E15.docx Mon, 26 Oct 2026 16:54:58 +0000 The Cost History page is one of the most valuable pages in the Asset Management module. It contains every transaction for each asset, as well as the book(s) associated to each asset. The Cost History page also includes the total cost for the asset. Retiring and Reinstating Assets http://smartweb.ks.gov/moduledocuments/embed/2625/Retiring_and_Reinstating_Assets_ED1D956D63EC7.docx http://smartweb.ks.gov/moduledocuments/embed/2625/Retiring_and_Reinstating_Assets_ED1D956D63EC7.docx Mon, 26 Oct 2026 17:00:32 +0000 This training guide contains an overview to Retirements and Reinstatements, steps to individually retire an asset, retiring an asset by trade-in, mass retirements via the Disposal Worksheet, retirements and Parent-Child assets, and reinstating assets. Parent-Child Relationships https://admin.ks.gov/media/cms/Asset_Parent__Child_Relationships_cf795d2839238.docx https://admin.ks.gov/media/cms/Asset_Parent__Child_Relationships_cf795d2839238.docx Mon, 26 Oct 2026 17:06:18 +0000 This training guide provides an overview of Parent-Child relationships, the two different methods for establishing Parent-Child relationships, and how to review Parent-Child relationships in SMART. Updating Locations and Custodians in Basic Add http://smartweb.ks.gov/moduledocuments/embed/2638/Updating_Locations_and_Custodians_i_5279CD077EE54.docx http://smartweb.ks.gov/moduledocuments/embed/2638/Updating_Locations_and_Custodians_i_5279CD077EE54.docx Mon, 26 Oct 2026 17:08:50 +0000 This training guide covers the information and pages used to update locations and custodians in Basic Add. Erroneous Asset Removal http://smartweb.ks.gov/moduledocuments/embed/2651/Erroneous_Asset_Removal_D76D7A5C72A76.docx http://smartweb.ks.gov/moduledocuments/embed/2651/Erroneous_Asset_Removal_D76D7A5C72A76.docx Mon, 26 Oct 2026 16:57:06 +0000 This job aid outlines the steps needed to remove an asset from SMART. Please note this is not the normal retirement process. This job aid should be used if the asset was entered erroneously. AM Reports and Info They Provide http://smartweb.ks.gov/moduledocuments/embed/2656/AM_Reports_and_Info_They_Provide_7C700E987CA88.docx http://smartweb.ks.gov/moduledocuments/embed/2656/AM_Reports_and_Info_They_Provide_7C700E987CA88.docx Mon, 26 Oct 2026 16:51:17 +0000 This is a user's guide to the many Asset Management reports available in SMART. This job aid contains the following information for each of the Asset Management reports available: Report number, report title, overview of the report / how to use the report, and navigation to access the report in SMART. Preparing for Fiscal Year-end http://smartweb.ks.gov/moduledocuments/embed/2662/AM__Preparing_for_Fiscal_Yearend2_652C0833D84D2.docx http://smartweb.ks.gov/moduledocuments/embed/2662/AM__Preparing_for_Fiscal_Yearend2_652C0833D84D2.docx Mon, 26 Oct 2026 16:47:18 +0000 Users Guide to how to run the KS_AM_VCHRS_WITH_54XXXX_ACCT Query: This query was developed to help agencies validate that all assets have been added to the Asset Management module in SMART. This query displays a list of all vouchers within a specified date range with 54xxxx account codes. Recategorize an Asset and Update the Profile ID http://smartweb.ks.gov/moduledocuments/embed/3098/Recategorize_Asset_Update_Profile_159BD83F80584.docx http://smartweb.ks.gov/moduledocuments/embed/3098/Recategorize_Asset_Update_Profile_159BD83F80584.docx Mon, 26 Oct 2026 16:58:15 +0000 This job aid outlines the steps needed to recategorize an asset from one category to another. This may be necessary because the asset was entered with the wrong category and/or wrong profile ID.