Accounts Receivable (AR)

Introduction

This page contains the SMART training materials associated with the Accounts Receivable (AR) module in SMART. The SMART AR training materials are organized into the following sections:

Billing                                                                                  Receivables
Customers   
Accounts Receivable - General Info
Deposits    AR Reports                      




  • Each training material section on this page contains the following elements:
    - A blue section header, containing the heading for the section.
    - An overview of the training materials within the section, located beneath the section header.
    - The training materials for the section displayed in a list format, located beneath the section overview.

  • Each section of training materials contains training material items such as training guides and job aids.
  • Each list of training materials is displayed in alphabetical order, by title (of the training items).
  • Each training material item is presented with a brief summary that describes the contents of the training material.
  • To view the contents of a training document, simply click the title of the training document.
  • Some training documents may appear in more than one section (if they pertain to multiple sections).
 

Billing

Customers

The training material in this section provides the SMART Training Materials for Accounts Receivable - Billing.
The training material in this section provides SMART Training Materials for Accounts Receivable - Customers. 

 
 

Accounts Receivable - Deposits

These documents contain the SMART Training materials for Accounts Receivable - Deposits.
  • AR Collections Workbench
    This job aid provides instructions to assist SMART users in using the AR Collections Workbench.
    DOCX, 133.74 KB

  • Creating & Maintaining Customer Deposits Training Guide
    This comprehensive training guide contains the following information: Customer Deposits Overview, Entering Payments, Applying Payments, and Reviewing Payments.
    DOCX, 1.43 MB

  • Creating & Maintaining Deposits for Non-AR Payments Training Guide
    This comprehensive training guide contains the following information: Deposits for Non-AR Payments, Entering Payments, and Reviewing Payments.
    DOCX, 928.63 KB

  • Credit Card and E-Check Deposits - Revenue Only
    This training document shows you how to create a non-AR journal deposit in SMART. It covers the four basic steps: entering control totals, entering payment information, creating and completing the accounting entries, and approving the deposit.
    DOCX, 571.90 KB

  • Credit Card and E-Check Deposits - Revenue Fees
    This training document instructs users how to locate credit card/e-check EFT deposits, including credit card fee charge, and shows how to complete deposit adjustments for both.
    DOCX, 578.23 KB

  • Deposit Adjustments
    This job aid shows you how to create deposit adjustments in SMART to correct or change ChartFields on previously deposited money. Deposit adjustments do not modify the original deposit amount; they simply update the ChartFields associated in the General Ledger (GL).
    DOC, 781.50 KB

  • Entering a Direct Journal Deposit (No Pending Item)
    This job aid provides instructions to enter a direct journal deposit (no pending item).
    DOC, 836.00 KB

  • Entering an AR (Pending Item) Deposit
    This job aid provides instructions to enter an AR deposit with a pending item.
    DOC, 908.50 KB

  • INF43 Excel (Interface) Deposit Upload
    This job aid contains the step-by-step instructions and information for the INF43 - Excel Deposit Upload (upload of deposit information into SMART using an Excel spreadsheet). This training document also provides examples of upload information.
    DOCX, 581.08 KB

  • INF43 & INF44 - Interfaces - Process Error Corrections
    This job aid shows you the possible INF43 (Deposit Spreadsheet Upload) and the possible INF44 (Deposit Interface) errors that may occur, and also shows you how to correct these errors.
    DOCX, 1.70 MB

  • Updating a Completed Deposit - Approved
    This job aid will assist agencies in updating a deposit after accounting entries have been marked complete and the deposit is approved by the agency, but not by the State Treasurer's Office.
    DOC, 609.00 KB

  • Updating Completed Deposit - Not Approved
    This job aid will assist agencies in updating a deposit after accounting entries have been marked complete and before the deposit has agency or State Treasurer's Office approvals.
    DOC, 672.50 KB

Accounts Receivable - Receivables

These documents contain the SMART Training materials for Accounts Receivable - Receivables.

Accounts Receivable - General Info

Accounts Receivable Reports

This section contains general information pertaining to Accounts Receivable in SMART.
This section contains the training materials pertaining to Accounts Receivable reports in SMART, and provides: Report number, title of report, overview of the report, and navigation in SMART to use the report.


  • AR Reports and the Info They Provide
    This training document contains information pertaining to Accounts Receivable reports in SMART, and provides; report number, title of report, overview of the report, and navigation in SMART to use the report.
    DOCX, 123.31 KB

  • New Reporting System Date Parameter
    Using the new 'System Date' parameter enables users to set a recurrence for processes and have them run for the current date without any user intervention.
    DOCX, 254.62 KB

  • Print Statement (Report-AR32000)
    This job aid provides instructions to assist SMART users in printing a statement.
    DOCX, 133.33 KB