http://smartweb.ks.gov/resources/announcements/rss/2023 smartweb.ks.gov en-US Thu, 12 Nov 2026 08:18:44 +0000 Thu, 12 Nov 2026 08:18:44 +0000 Copyright 2026 smartweb.ks.gov. All rights reserved. postmaster@globalreach.com (smartweb.ks.gov) postmaster@globalreach.com (smartweb.ks.gov) Global Reach News Aggregator v0.96 http://blogs.law.harvard.edu/tech/rss 60 http://smartweb.ks.gov/resources/announcements/inactivating-smart-buyer--requester-records http://smartweb.ks.gov/resources/announcements/inactivating-smart-buyer--requester-records Tue, 19 Dec 2023 06:00:00 +0000 <p>This information is intended to provide agencies with resources to make the Purchase Order (PO) Buyer and Requisition (Req) Requester changes needed to support the Office of Procurement and Contracts - Informational Circular 24-01. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/agency-reminders-to-prevent-fraud-in-sharp--smart http://smartweb.ks.gov/resources/announcements/agency-reminders-to-prevent-fraud-in-sharp--smart Mon, 27 Nov 2023 06:00:00 +0000 <p>As a reminder, agency staff who work with bank account change requests for suppliers or state employees should be diligent in following the established procedures for validating requests for bank account changes.&nbsp; ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/new-inf02-inbound-voucher-interface-file-layout http://smartweb.ks.gov/resources/announcements/new-inf02-inbound-voucher-interface-file-layout Tue, 31 Oct 2023 05:00:00 +0000 <p>The SMART Team sent an email to all agencies who submit vouchers to SMART using the INF02, Inbound voucher Interface file.&nbsp; The email requests that all agencies ensure they are using the new WTHD_CD field on the file layout to more precisely record withholding in SMART on these vouchers by June 30, 2024.&nbsp; This communication was directed to agency accounts payable representatives and technical contacts who work with the SMART Team on INF02 voucher issues.&nbsp; ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/103023-message-from-state-treasurers-office http://smartweb.ks.gov/resources/announcements/103023-message-from-state-treasurers-office Mon, 30 Oct 2023 05:00:00 +0000 <p>In an effort to eliminate the agency approval of deposits that will not be met with bank funds, and to create efficiency in the deposit reconciliation process, the State Treasurer&rsquo;s Office (STO) will be returning deposits to agency that have been agency approved for more than 30 days without corresponding bank receipts beginning November 1^st. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/fy-2024-chart-of-accounts http://smartweb.ks.gov/resources/announcements/fy-2024-chart-of-accounts Wed, 13 Sep 2023 05:00:00 +0000 <p>The FY 2024 Chart of Accounts is available by executing the query &#39;<strong>KS_CHART_OF_ACCOUNTS</strong>&#39; in SMART. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/new-da-130-form-and-procedures http://smartweb.ks.gov/resources/announcements/new-da-130-form-and-procedures Mon, 11 Sep 2023 05:00:00 +0000 <p>Required as of October 1st 2023, a new&nbsp;version of the DA-130 form&nbsp;has been created and will be accessed a link in SMART ((contd...))</p> http://smartweb.ks.gov/resources/announcements/extra-pcard-transaction-email http://smartweb.ks.gov/resources/announcements/extra-pcard-transaction-email Wed, 23 Aug 2023 05:00:00 +0000 <p>We are doing a one-off testing of the PCard Transaction Notification process that normally runs on Monday mornings, which may result in the cardholder receiving an unexpected email about transactions.</p> <p>This process will continue to run as scheduled on Monday mornings.</p> <p>An example of such an email is below for reference: ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/suppliers-receiving-encrypted-smart-purchase-orders http://smartweb.ks.gov/resources/announcements/suppliers-receiving-encrypted-smart-purchase-orders Fri, 18 Aug 2023 05:00:00 +0000 <p>Suppliers have reported receiving dispatched SMART Purchase Orders via emails that have been encrypted. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/umb-statements-from-aug-14th-and-15th http://smartweb.ks.gov/resources/announcements/umb-statements-from-aug-14th-and-15th Wed, 16 Aug 2023 05:00:00 +0000 <p>The credit card statement files from UMB were not uploaded into SMART on Monday August 14th, 2023 or Tuesday August 15th, 2023.&nbsp;The cause of the issue is still being determined. Monday and Tuesday&rsquo;s files should be loaded in SMART today.&nbsp;((Cont...))</p> http://smartweb.ks.gov/resources/announcements/sharpsmart-brief-disruption-at-12pm-today http://smartweb.ks.gov/resources/announcements/sharpsmart-brief-disruption-at-12pm-today Thu, 03 Aug 2023 05:00:00 +0000 <p>A brief 5-10 minute disruption in access to the SHARP and SMART systems will occur sometime between 12 p.m. and 1 p.m. <u>today</u> Thursday August 3, 2023. This disruption is required to address some remaining system connectivity issues being experienced by certain agencies. Please be sure to save any work by 12 p.m. and, if possible, log out of the systems during this window. Users can remain in the system but will get signed out when the disruption occurs, so save frequently if working during this time.</p> <p>Thank you,</p> <p>The SHARP &amp; SMART Teams</p> http://smartweb.ks.gov/resources/announcements/smart-ar19-outbound-interface--incorrect-file-naming-convention http://smartweb.ks.gov/resources/announcements/smart-ar19-outbound-interface--incorrect-file-naming-convention Thu, 03 Aug 2023 05:00:00 +0000 <p>The outbound AR19 interface files generated in the SMART nightly batches run on Tuesday August 1, 2023 and Wednesday August 2, 2023 are using an incorrect file naming convention. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/smart-checks-printed-july-25-2023 http://smartweb.ks.gov/resources/announcements/smart-checks-printed-july-25-2023 Wed, 02 Aug 2023 05:00:00 +0000 <p>We have been notified that a small number of the SMART checks printed with an issue date of July 25, 2023, in the series 2006170343 to 2006171064, may have been printed twice and mailed out to agencies or suppliers ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/sharpsmart-are-live-on-amazon-web-services http://smartweb.ks.gov/resources/announcements/sharpsmart-are-live-on-amazon-web-services Tue, 01 Aug 2023 05:00:00 +0000 <p>The SHARP and SMART systems are both live on Amazon Web Services now and users may login and resume business as usual. The Kansas eSupplier Portal, Careers and Employee Self Service are also available. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/security-form-revision--buyer-proxy-access http://smartweb.ks.gov/resources/announcements/security-form-revision--buyer-proxy-access Tue, 11 Jul 2023 05:00:00 +0000 <p>Published today on the SMART <em>Web</em> is the &ldquo;SMART Security Access Form Revised 7-10-2023&rdquo; This form should be downloaded and used by agencies effective immediately. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/smart-general-ledger-is-officially-closed-for-fiscal-year-2023 http://smartweb.ks.gov/resources/announcements/smart-general-ledger-is-officially-closed-for-fiscal-year-2023 Fri, 07 Jul 2023 05:00:00 +0000 <p>The General Ledger Close process, which creates fiscal year-end closing and opening journal entries in the General Ledger, completed this morning, July 7, 2023. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/final-2023-processes http://smartweb.ks.gov/resources/announcements/final-2023-processes Thu, 06 Jul 2023 05:00:00 +0000 <p>The month of June 2023 (Period 12, FY 2023) was closed for AR, BI and PC at 7:00 PM yesterday 7/5/2023.<strong>&nbsp;</strong>((Cont...))</p> http://smartweb.ks.gov/resources/announcements/important-smart-system-announcements http://smartweb.ks.gov/resources/announcements/important-smart-system-announcements Mon, 03 Jul 2023 05:00:00 +0000 <p>The month of June 2023 (Period 12, FY 2023) has closed for GL, EX, AP &amp; AM modules and the month of July 2023 (Period 1, FY 2024) has opened for all modules. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/smart-server-bounce http://smartweb.ks.gov/resources/announcements/smart-server-bounce Wed, 28 Jun 2023 05:00:00 +0000 <p>The SMART Server has just been bounced.&nbsp; All users will be locked out, except those who are exempt. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/inf01-outbound-vendor-interface-file-from-friday-june-23-2023-smart-nightly-batch http://smartweb.ks.gov/resources/announcements/inf01-outbound-vendor-interface-file-from-friday-june-23-2023-smart-nightly-batch Mon, 26 Jun 2023 05:00:00 +0000 http://smartweb.ks.gov/resources/announcements/new-go-live-dates-for-sharpsmart-move-to-amazon-web-services http://smartweb.ks.gov/resources/announcements/new-go-live-dates-for-sharpsmart-move-to-amazon-web-services Fri, 23 Jun 2023 05:00:00 +0000 <p>This announcement is to confirm that SHARP and SMART will be moving to Amazon Web Services ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/fye-2023-day-by-day-calendar-information http://smartweb.ks.gov/resources/announcements/fye-2023-day-by-day-calendar-information Fri, 23 Jun 2023 05:00:00 +0000 <p>The Day by Day calendar for the FINAL week of 2023 FY End processing: ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/fye-informational-circular-correction http://smartweb.ks.gov/resources/announcements/fye-informational-circular-correction Tue, 20 Jun 2023 05:00:00 +0000 <p>The Informational Circular 23-A-009&nbsp;has the incorrect dates for the fiscal year end PCard voucher build process. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/fiscal-year-end--upcoming-deadlines-and-reminders-2023 http://smartweb.ks.gov/resources/announcements/fiscal-year-end--upcoming-deadlines-and-reminders-2023 Mon, 19 Jun 2023 05:00:00 +0000 <p>Fiscal Year End &ndash; upcoming deadlines and reminders ((contd...))</p> http://smartweb.ks.gov/resources/announcements/fiscal-year-end--upcoming-2023 http://smartweb.ks.gov/resources/announcements/fiscal-year-end--upcoming-2023 Mon, 12 Jun 2023 05:00:00 +0000 <p>SMART Reminders for the week: ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/inf01-outbound-vendor-interface-file-from-friday-june-2-2023-smart-nightly-batch http://smartweb.ks.gov/resources/announcements/inf01-outbound-vendor-interface-file-from-friday-june-2-2023-smart-nightly-batch Mon, 05 Jun 2023 05:00:00 +0000 <p>The INF01, Outbound Vendor Interface, created in the Friday, June 2, 2023 SMART nightly batch was delayed due to issues with the file transfer.&nbsp; ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/updated-agency-fraud-reporting-checklist-available http://smartweb.ks.gov/resources/announcements/updated-agency-fraud-reporting-checklist-available Wed, 17 May 2023 05:00:00 +0000 <p>An updated version of the new Agency Fraud Reporting Checklist has been added to both the SHARP and SMART systems. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/inf01-outbound-vendor-interface-file-from-thursday-may-4-2023-smart-nightly-batch http://smartweb.ks.gov/resources/announcements/inf01-outbound-vendor-interface-file-from-thursday-may-4-2023-smart-nightly-batch Fri, 05 May 2023 05:00:00 +0000 <p>The INF01, Outbound Vendor Interface, created in the Thursday, May 4, 2023 SMART nightly batch was delayed due to issues with the file transfer.&nbsp; ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/new-agency-fraud-reporting-checklist http://smartweb.ks.gov/resources/announcements/new-agency-fraud-reporting-checklist Thu, 27 Apr 2023 05:00:00 +0000 <p>A new Agency Fraud Reporting Checklist has been added under the &lsquo;Report Fraud Here&rsquo; tile on the SHARP &amp; SMART homepages: ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/state-p-card-issues http://smartweb.ks.gov/resources/announcements/state-p-card-issues Fri, 31 Mar 2023 05:00:00 +0000 <p>Per communication on March 31, 2023 from Sec. of Administration Adam Proffitt ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/p-card-transactions-not-building-to-voucher http://smartweb.ks.gov/resources/announcements/p-card-transactions-not-building-to-voucher Thu, 30 Mar 2023 05:00:00 +0000 <p>State of Kansas has not received a VISA file from UMB since Thursday, March 23, 2023. (( Cont...))</p> http://smartweb.ks.gov/resources/announcements/grainger-punchout-unavailable-this-weekend-march-25-26-2023 http://smartweb.ks.gov/resources/announcements/grainger-punchout-unavailable-this-weekend-march-25-26-2023 Fri, 24 Mar 2023 05:00:00 +0000 <p>It is expected that Grainger will be unavailable through punchout this weekend starting Saturday, March 25, 2023 ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/change-in-processing-negative-pcard-transactions http://smartweb.ks.gov/resources/announcements/change-in-processing-negative-pcard-transactions Wed, 22 Mar 2023 05:00:00 +0000 <p>Starting tomorrow, Thursday 3/23/2023, negative PCard transactions (credits) will not build to a voucher ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/updates-to-supplier-ach-information-due-to-recent-bank-failures http://smartweb.ks.gov/resources/announcements/updates-to-supplier-ach-information-due-to-recent-bank-failures Wed, 22 Mar 2023 05:00:00 +0000 <p>As a precaution, the SMART Team has inactivated supplier ACH information linked to the 3 financial institutions that failed on March 10, 2023. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/inf01-outbound-vendor-interface-file-from-thursday-march-2-2023-smart-nightly-batch http://smartweb.ks.gov/resources/announcements/inf01-outbound-vendor-interface-file-from-thursday-march-2-2023-smart-nightly-batch Fri, 03 Mar 2023 06:00:00 +0000 <p>The INF01, Outbound Vendor Interface, created in the Thursday, March 2, 2023 SMART nightly batch was delayed due to issues with the file transfer. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/inf01-outbound-vendor-interface-file-from-tuesday-february-28-2023-smart-nightly-batch http://smartweb.ks.gov/resources/announcements/inf01-outbound-vendor-interface-file-from-tuesday-february-28-2023-smart-nightly-batch Wed, 01 Mar 2023 06:00:00 +0000 <p>The INF01, Outbound Vendor Interface, created in the Tuesday, February 28, 2023 SMART nightly batch was delayed ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/details-regarding-smart-downtime-on-january-31-2023 http://smartweb.ks.gov/resources/announcements/details-regarding-smart-downtime-on-january-31-2023 Mon, 06 Feb 2023 06:00:00 +0000 <p>This message is to provide more information regarding the SMART system downtime experienced on January 31^st, 2023. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/da-130-supplier-banking-information-update-clarification http://smartweb.ks.gov/resources/announcements/da-130-supplier-banking-information-update-clarification Fri, 27 Jan 2023 06:00:00 +0000 <p>The SMART InfoBlast dated 1/26/2023 contained an error regarding the section of the DA-130 that must be certified. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/da-130-supplier-banking-information-update http://smartweb.ks.gov/resources/announcements/da-130-supplier-banking-information-update Thu, 26 Jan 2023 06:00:00 +0000 <p>During the OAR Statewide Fiscal/Payroll Meeting that occurred on December 13, 2022, agencies were advised that email certifications of the DA-130 were no longer going to be accepted. ((Cont...))</p> http://smartweb.ks.gov/resources/announcements/smart-archive-and-purge-fy2013-1-6-23 http://smartweb.ks.gov/resources/announcements/smart-archive-and-purge-fy2013-1-6-23 Fri, 06 Jan 2023 06:00:00 +0000 <p>This is to remind agencies that SMART will be unavailable to users from 7pm Friday until 6am Monday this coming weekend while the archive processes are being run:</p> <p>January 7-8<br /> <br /> ((Cont...))</p>