Kansas Department of Administration

Fiscal Year End – the week of June 14, 2021

June 22, 2021

Reminders for the week:


  • Run queries and clean up outstanding transactions. Refer to the Month End Checklists for suggested queries to identify outstanding transactions: SMART Web > Month End Checklists
  • The following items from the Day by Day Summary will occur this week:


June 17

5:00 PM – FY 2021 GL Encumbrance Request Forms for SGF encumbrances greater than $5,000 must be attached to a ManageEngine Service Desk ticket.
June 18

6:00 PM – FY 2021 Requisitions greater than $5,000 using SGF must have sourced to a PO and all Purchase Orders must be successfully approved, budget checked, and dispatched.

6:00 PM – FY 2021 Travel Authorizations greater than $5,000 using SGF must be entered, fully approved and in valid budget status.

June 19

6:00 AM – 6:00 PM – SMART open to all users.

Payroll Services will insert a new row in the SHaRP department budget tables effective dated June 13, 2021, which reflects a budget end date of June 12, 2022 and fiscal year of 2022.  Agencies should refrain from entering any rows in the SHaRP department budget table with an effective-date greater than or equal to June 14, 2021 until after the fiscal year 2022 insert has been completed. Further instructions on the entry of FY 2022 rows in the SHaRP department budget tables will be issued in an upcoming payroll informational circular.

June 20
SMART open to all users at 1:00 PM.

If you have any questions, please create a ManageEngine Service Desk ticket.


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