Kansas Department of Administration

Fiscal Year End – the week beginning June 15, 2020

June 22, 2020

Reminders for the week:


  • Run queries and clean up outstanding transactions. Refer to the Month End Checklists for suggested queries to identify outstanding transactions: SMART Web > Month End Checklists
  • The following items from the Day by Day Summary will occur this week:


June 15

6:00 PM – FY 2020 Requisitions greater than $5,000 using SGF must have sourced to a PO and all Purchase Orders must be successfully approved, budget checked, and dispatched.


6:00 PM – FY 2020 Travel Authorizations greater than $5,000 using SGF must be entered and fully approved.


June 19

Budget check and Post Regent payroll journals for the Friday, June 26, 2020 on-cycle pay date (last fiscal year 2020 on-cycle).


June 20

7:00 AM – 6:00 PM – SMART open to all users.


Last PCard transaction file (June 19 posted date) for FY 2020 loaded. Files received from the bank after June 20, 2020 will be held and loaded for FY 2021 after July 1, 2020.


June 21

SMART open to all users at 1:00 PM.


Payroll Services will insert a new row in the SHaRP department budget tables effective dated June 14, 2020, which reflects a budget end date of June 12, 2021 and fiscal year of 2021. Agencies should refrain from entering any rows in the SHaRP department budget table with an effective-date greater than or equal to June 14, 2020 until after the fiscal year 2021 insert has been completed.Further instructions on the entry of FY 2021 rows in the SHaRP department budget tables will be issued in an upcoming payroll informational circular.

If you have any questions, please create a ManageEngine Service Desk ticket.

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