Kansas Department of Administration

EX – Meals and Incidental Expense quarter calculation issue

January 4, 2019

The Expense module is not calculating the quarters correctly on lines using the Meals and Incidental Expense (MIE) expense type.

Users will need to manually adjust the start time on the MIE lines to ensure the proper quarters are calculated.

For example:
A traveler was gone from 6:00 a.m. to midnight. 

When the expense line is keyed, SMART is incorrectly calculating 4 quarters of per diem instead of 3.

Users need to adjust the start time to 6:01 a.m. and SMART will calculate 3 quarters.

A second option is to leave the start and end times and simply adjust the Amount field to reflect 3 quarters instead of 4.

This fix should work for all quarters.
Quarter 1 – 12:00 AM - 5:59 AM (key start time as 12:01)
Quarter 2 – 6:00 AM - 11:59 AM (key start time as 6:01)
Quarter 3 – 12:00 PM - 5:59 PM (key start time as 12:01)
Quarter 4 – 6:00 PM - 11:59 PM (key start time as 6:01)

Another notification will be sent when this issue is resolved.

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