Kansas Department of Administration

AT and T Transition to ACH, Effective July 1, 2019 – ACTION NECESSARY

July 2, 2019

As a reminder, AT and T will be accepting electronic payments from the State of Kansas beginning July 1, 2019.

Starting today, your agency must follow the Invoice No format on all AP vouchers as described below in order for AT&T to match your payment to the correct account.

The Supplier IDs impacted by this change are:

XXXXXX4946 – AT&T
XXXXXX6465 – AT&T Corp
XXXXXX8973 – AT&T Datacom Inc
XXXXXX4964 – AT&T Mobility II LLC
XXXXXX9499 – AT&T National Compliance Center

Enter the full account number as it appears on the AT&T billing statement with no spaces, no dashes or other punctuation into the Invoice No field on the SMART voucher. Additional information may be included in the Invoice No field by placing an “X” after the account number and putting any other data after the “X” (up to 30 total characters).

Examples:

AT&T Statement   Enter on SMART Voucher, Invoice Tab
Bill No 123 073 0687 125    Invoice No 1230730687125
Invoice No 0731237125-012519    or  
Bill Date JAN 25 2019    Invoice No  1230730687125X01252019
Amount Due 355.12      

 

 AT&T Statement    Enter on SMART Voucher,  Invoice Tab
 Page  1 of 43   Invoice No 123281359751
 Bill Cycle Date  12/20/18 - 01/19/19    or  
 Account  123281359751   Invoice No  123281359751X01272019
 Foundation Account   FAN 01230513      
 Invoice  123281359751X01272019      

 

 AT&T Statement     Enter on SMART Voucher, Invoice Tab
 Page  1 of 1    Invoice No  913A3307634505
 Account Number  913 A33-0763 450 5    or  
 Bill Date  JAN 25 2019    Invoice No  913A3307634505X01252019
 Amount Due  355.12      

If there are any questions concerning this new process, please open a ManageEngine Service Desk request.

For more information about this topic, please see the SMART Info Announcement sent on June 12, 2019, or the SMART Fiscal Year End Skype PowerPoint at https://www.smartweb.ks.gov/.

The SMART Team

 

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