smartweb.ks.gov

smartweb.ks.gov - News http://smartweb.ks.gov/news/rss/2025 smartweb.ks.gov en-US Fri, 13 Nov 2026 19:16:15 +0000 Fri, 13 Nov 2026 19:16:15 +0000 Copyright 2026 smartweb.ks.gov. All rights reserved. postmaster@globalreach.com (smartweb.ks.gov) postmaster@globalreach.com (smartweb.ks.gov) Global Reach News Aggregator v0.96 http://blogs.law.harvard.edu/tech/rss 60 SMART Updates related to SMART Supplier Records and Calendar Year 2025 1099 Reporting http://smartweb.ks.gov/news/smart-updates-related-to-smart-supplier-records-and-calendar-year-2025-1099-reporting http://smartweb.ks.gov/news/smart-updates-related-to-smart-supplier-records-and-calendar-year-2025-1099-reporting Fri, 19 Dec 2025 06:00:00 +0000 SMART Updates related to SMART Supplier Records and Calendar Year 2025 1099 Reporting ACTION NEEDED: Payments to Century Business Technologies http://smartweb.ks.gov/news/action-needed-payments-to-century-business-technologies http://smartweb.ks.gov/news/action-needed-payments-to-century-business-technologies Thu, 20 Nov 2025 06:00:00 +0000 KGL00005 Trial Balance by Fund Report Update http://smartweb.ks.gov/news/kgl00005-trial-balance-by-fund-report-update http://smartweb.ks.gov/news/kgl00005-trial-balance-by-fund-report-update Fri, 14 Nov 2025 06:00:00 +0000 The KGL00005 Trial Balance by Fund Report has been updated and will now default to only pull funds that have activity. ((Cont...)) ‘SMARTWeb’ Training Video available on SMART Web http://smartweb.ks.gov/news/smartweb-training-video-available-on-smart-web http://smartweb.ks.gov/news/smartweb-training-video-available-on-smart-web Fri, 07 Nov 2025 06:00:00 +0000 New ‘SMARTWeb’ training video added to SMART Web website under the ‘New Users’ section of the Training menu.  Thank you,   The SMART Team SMART Availability for Calendar Year 2026 http://smartweb.ks.gov/news/smart-availability-for-calendar-year-2026 http://smartweb.ks.gov/news/smart-availability-for-calendar-year-2026 Tue, 04 Nov 2025 06:00:00 +0000 SMART is generally available to users as follows: ((Cont...)) New Payment Method Query Available in SMART http://smartweb.ks.gov/news/new-payment-method-query-available-in-smart http://smartweb.ks.gov/news/new-payment-method-query-available-in-smart Fri, 31 Oct 2025 05:00:00 +0000 The SMART Team has developed a new query to assist agencies with analysis of their payment method statistics for a fiscal year. The query is now available in SMART and has been added to the Reporting Catalog. ((Cont...)) Updated DA-6 and DA-7 Forms http://smartweb.ks.gov/news/updated-da-6-and-da-7-forms http://smartweb.ks.gov/news/updated-da-6-and-da-7-forms Wed, 01 Oct 2025 05:00:00 +0000 The DA-6 Reissue Payment Request and DA-7 Payment Cancellation Request forms have been updated to allow for single or multiple (up to 15) requests per form. The corresponding job aids have also been updated, and the forms now include a link to the job aids on the SMART Web website. Thank you, The Office of Accounts and Reports INF01 Outbound Vendor Interface File from Monday, September 29, 2025 SMART Nightly Batch http://smartweb.ks.gov/news/inf01-outbound-vendor-interface-file-from-monday-september-29-2025-smart-nightly-batch http://smartweb.ks.gov/news/inf01-outbound-vendor-interface-file-from-monday-september-29-2025-smart-nightly-batch Tue, 30 Sep 2025 05:00:00 +0000 The INF01, Outbound Vendor Interface, created in the Monday, September 29, 2025, SMART nightly batch was delayed ((contd...)) SMART Archive & Purge FY2015 http://smartweb.ks.gov/news/smart-archive-purge-fy2015 http://smartweb.ks.gov/news/smart-archive-purge-fy2015 Tue, 23 Sep 2025 05:00:00 +0000 This is to remind agencies that SMART will be unavailable to users from 7pm Friday until 6am Monday this coming weekend while archive processes are being run: September 27th – 28th For any questions, please open a Kansas Service Desk request and put ‘Archive and Purge’ in the Subject. Thank you, The SMART Team SMART Archive & Purge of FY2015 Data http://smartweb.ks.gov/news/smart-archive-purge-of-fy2015-data http://smartweb.ks.gov/news/smart-archive-purge-of-fy2015-data Thu, 11 Sep 2025 05:00:00 +0000 SMART will be executing the processes to archive and purge FY2015 data from the system across 2 weekends in late September and early October. Agency users will not have access to SMART from 7pm on Friday until 6am on Monday the following weekends while the archive processes are being run: ((Cont...)) FY 2026 Chart of Accounts http://smartweb.ks.gov/news/fy-2026-chart-of-accounts http://smartweb.ks.gov/news/fy-2026-chart-of-accounts Tue, 09 Sep 2025 05:00:00 +0000 The FY 2026 Chart of Accounts is available by executing the query 'KS_CHART_OF_ACCOUNTS' in SMART. ((Cont...)) SMART Attachment Issue http://smartweb.ks.gov/news/smart-attachment-issue8-11-25 http://smartweb.ks.gov/news/smart-attachment-issue8-11-25 Mon, 11 Aug 2025 05:00:00 +0000 The SMART Team is aware of an issue where users are unable to add or access attachments in the system. This issue has been reported to our server hosts, and the team is working to resolve this as soon as possible.  Agencies will be notified when the issue has been resolved. Thank you, The SMART Team RESOLVED: Duplicate Punchout Orders http://smartweb.ks.gov/news/resolved-duplicate-punchout-orders http://smartweb.ks.gov/news/resolved-duplicate-punchout-orders Fri, 08 Aug 2025 05:00:00 +0000 The issue with duplicate punchout orders being sent out from SMART that occurred on Friday August 1, 2025, has been resolved ((contd...)) SMART Archive & Purge FY2014 http://smartweb.ks.gov/news/smart-archive-purge-fy20144 http://smartweb.ks.gov/news/smart-archive-purge-fy20144 Thu, 07 Aug 2025 05:00:00 +0000 This is to remind agencies that SMART will be unavailable to users from 7pm Friday until 6am Monday this coming weekend Duplicate Punchout Orders http://smartweb.ks.gov/news/duplicate-punchout-orders http://smartweb.ks.gov/news/duplicate-punchout-orders Mon, 04 Aug 2025 05:00:00 +0000 Two agencies have reported that as of Friday, August 1, 2025 they are receiving email order confirmations from two punchout suppliers, Staples and Grainger, duplicating older Purchase Orders. One agency received a duplicate shipment. ACFR and Workiva Implementation http://smartweb.ks.gov/news/acfr-and-workiva-implementation http://smartweb.ks.gov/news/acfr-and-workiva-implementation Thu, 31 Jul 2025 05:00:00 +0000 ACFR and Workiva Implementation ((contd...)) SMART Archive & Purge FY2014 http://smartweb.ks.gov/news/smart-archive-purgefy2014 http://smartweb.ks.gov/news/smart-archive-purgefy2014 Wed, 30 Jul 2025 05:00:00 +0000 This is to remind agencies that SMART will be unavailable to users ((contd...)) RESOLVED: SMART Checks Delayed http://smartweb.ks.gov/news/resolved-smart-checks-delayed-2025 http://smartweb.ks.gov/news/resolved-smart-checks-delayed-2025 Wed, 30 Jul 2025 05:00:00 +0000 SMART Checks have been printed from the Tuesday, July 29, 2025, paycycles ((contd...) UPDATE: SMART Checks Delayed http://smartweb.ks.gov/news/update-smart-checks-delayed http://smartweb.ks.gov/news/update-smart-checks-delayed Wed, 30 Jul 2025 05:00:00 +0000 SMART Checks have been printed from the Monday, July 28, 2025, paycycles.  These checks are now available for distribution to agencies according to the usual procedures. ((Cont...)) 2nd Annual Kansas Agency Business Summit! http://smartweb.ks.gov/news/2nd-annual-kansas-agency-business-summit http://smartweb.ks.gov/news/2nd-annual-kansas-agency-business-summit Wed, 30 Jul 2025 05:00:00 +0000 You've been invited to the 2nd Annual Kansas Agency Business Summit! ((contd...)) SMART Checks Delayed http://smartweb.ks.gov/news/smart-checks-delay-ed http://smartweb.ks.gov/news/smart-checks-delay-ed Tue, 29 Jul 2025 05:00:00 +0000 The printing of SMART Checks from Monday, July 28, 2025 will not be completed on the normal schedule ((contd...)) Changes for Asset Reporting http://smartweb.ks.gov/news/changes-for-asset-reporting http://smartweb.ks.gov/news/changes-for-asset-reporting Fri, 25 Jul 2025 05:00:00 +0000 On June 30, 2025, the Office of Accounts and Reports issued an informational circular that changed the capitalization thresholds for assets with an in-service date of July 1, 2025, or later.  The changes were also updated on the corresponding policy manual filing.  Please review these changes that affect the asset entries required in SMART using the links below: ((Cont...)) SMART Archive & Purge FY2014 http://smartweb.ks.gov/news/smart-archive-purge-fy2014-7-24-25 http://smartweb.ks.gov/news/smart-archive-purge-fy2014-7-24-25 Thu, 24 Jul 2025 05:00:00 +0000 This is to remind agencies that SMART will be unavailable to users from 7pm Friday until 6am Monday this coming weekend while the archive processes are being run: July 26th-27th For any questions, please open a Kansas Service Desk request and put ‘Archive and Purge’ in the Subject. Thank you, The SMART Team RESOLVED: SMART Checks Delayed http://smartweb.ks.gov/news/resolved-smart-checks-delayed http://smartweb.ks.gov/news/resolved-smart-checks-delayed Tue, 22 Jul 2025 05:00:00 +0000 SMART Checks have been printed from the Monday, July 21, 2025, paycycles.  These checks are now available for distribution to agencies according to the usual procedures.  Thank you, The SMART Team SMART Archive & Purge FY2014 http://smartweb.ks.gov/news/smart-archive-purge-fy2014 http://smartweb.ks.gov/news/smart-archive-purge-fy2014 Thu, 17 Jul 2025 05:00:00 +0000 This is to remind agencies that SMART will be unavailable to users from 7pm Friday until 6am Monday this coming weekend while the archive processes are being run: July 19th-20th For any questions, please open a Kansas Service Desk request and put ‘Archive and Purge’ in the Subject. Thank you, The SMART Team Requisition Attachments http://smartweb.ks.gov/news/requisition-attachments http://smartweb.ks.gov/news/requisition-attachments Tue, 15 Jul 2025 05:00:00 +0000 An issue has been identified where agency attachments on requisitions lines are not accessible for viewing from the Fluid Approvals page. A workaround has been identified. Adding a message in the Comment field will allow the associated attachments to be viewed successfully, once the record is saved. Agencies will be notified when the issue has been resolved.  Thank you, The SMART Team Organizational Changes in the Office of Accounts & Reports http://smartweb.ks.gov/news/organizational-changes-in-the-office-of-accounts-reports http://smartweb.ks.gov/news/organizational-changes-in-the-office-of-accounts-reports Thu, 10 Jul 2025 05:00:00 +0000 This communication is to announce some recent changes to the organizational structure in the Office of Accounts and Reports. ((Cont...)) SMART General Ledger is officially closed for Fiscal Year 2025 http://smartweb.ks.gov/news/smart-general-ledger-is-officially-closed-for-fiscal-year-2025 http://smartweb.ks.gov/news/smart-general-ledger-is-officially-closed-for-fiscal-year-2025 Mon, 07 Jul 2025 05:00:00 +0000 The General Ledger Close process, which creates fiscal year-end closing and opening journal entries in the General Ledger, completed this morning, July 7, 2025. SMART is now open to agency users and SMART resumes normal processing.  ((Cont...)) CONUS Rate Updates for July 1, 2025 http://smartweb.ks.gov/news/conus-rate-updates-for-july-1-2025 http://smartweb.ks.gov/news/conus-rate-updates-for-july-1-2025 Wed, 02 Jul 2025 05:00:00 +0000 CONUS rates were updated Wednesday July 2, 2025 and have an effective date of July 1, 2025. Please note: No changes were made to the Lodging or Meals and Incidental Expenses rates in Kansas. CONUS rates in SMART are updated October 1 to coincide with the adoption of new rates by the federal government. Quarterly loads are also done January 1, April 1, and July 1 to account for corrections or updates to the CONUS and applicable OCONUS rates. SMART Archive & Purge of FY2014 Data http://smartweb.ks.gov/news/smart-archive-purge-of-fy2014-data http://smartweb.ks.gov/news/smart-archive-purge-of-fy2014-data Fri, 27 Jun 2025 05:00:00 +0000 SMART will be executing the processes to archive and purge FY2014 data from the system across 4 weekends in July and August. Agency users will not have access to SMART from 7pm on Friday until 6am on Monday the following weekends while the archive processes are being run: ((Cont...)) Guidance for Using HCM Suppliers http://smartweb.ks.gov/news/guidance-for-using-hcm-suppliers http://smartweb.ks.gov/news/guidance-for-using-hcm-suppliers Wed, 28 May 2025 05:00:00 +0000 Certain suppliers in SMART are marked with a Classification of ‘HCM’ on the Summary tab of the supplier record: ((Cont...)) Reminder: Release Outstanding Encumbrances by June 1st http://smartweb.ks.gov/news/reminder-release-outstanding-encumbrances-by-june-1st-2nd-reminder-2025 http://smartweb.ks.gov/news/reminder-release-outstanding-encumbrances-by-june-1st-2nd-reminder-2025 Tue, 27 May 2025 05:00:00 +0000 Policy Manual 10,300 (Statewide Encumbrance Policy) instructs agencies to review unliquidated encumbrances to determine if all obligations/invoices have been met/paid ((Cont...)) INF02 Vouchers from Friday, May 16, 2025 were not loaded in SMART http://smartweb.ks.gov/news/inf02-vouchers-from-friday-may-16-2025-were-not-loaded-in-smart http://smartweb.ks.gov/news/inf02-vouchers-from-friday-may-16-2025-were-not-loaded-in-smart Mon, 19 May 2025 05:00:00 +0000 Reminder: Release Outstanding Encumbrances by June 1st http://smartweb.ks.gov/news/reminder-release-outstanding-encumbrances-by-june-1st http://smartweb.ks.gov/news/reminder-release-outstanding-encumbrances-by-june-1st Wed, 30 Apr 2025 05:00:00 +0000 Policy Manual 10,300 (Statewide Encumbrance Policy) instructs agencies to review unliquidated encumbrances to determine if all obligations/invoices have been met/paid ((Cont...)) Changes to KS_PO_NONCONTRACT_SPEND_DETAIL Query http://smartweb.ks.gov/news/changes-to-kspononcontractspenddetail-query http://smartweb.ks.gov/news/changes-to-kspononcontractspenddetail-query Thu, 24 Apr 2025 05:00:00 +0000 Agencies should note that a few minor changes have been made to the KS_PO_NONCONTRACT_SPEND_DETAIL query to better reflect Purchase Order (PO) data from its Spend Source. ((Cont...)) INF01 Outbound Vendor Interface File from Wednesday, April 23 2025 SMART Nightly Batch http://smartweb.ks.gov/news/inf01-outbound-vendor-interface-file-from-wednesday-april-23-2025-smart-nightly-batch http://smartweb.ks.gov/news/inf01-outbound-vendor-interface-file-from-wednesday-april-23-2025-smart-nightly-batch Thu, 24 Apr 2025 05:00:00 +0000 The INF01, Outbound Vendor Interface, created in the Wednesday, April 23, 2025 SMART nightly batch was delayed due to issues with the file transfer from SMART to the Mainframe.  The INF01 has been placed on the mainframe as of about 11:50 a.m. today, Thursday, April 24, 2025. The file name is DA.GBSMRT.AP01.D250423.T201156.OUT.  Any other files you may have seen with additional characters in the file name should not be used. Please share this information with your agency’s technical staff. There may be instances where automated agency processes failed or otherwise did not run properly if they tried to run and the file could not be located.  Otherwise, the agency could miss updates to supplier records in agency systems. Thank you, The SMART Team Supplier Contract Notifications http://smartweb.ks.gov/news/supplier-contract-notifications http://smartweb.ks.gov/news/supplier-contract-notifications Wed, 16 Apr 2025 05:00:00 +0000 The SMART Team and the Office of Procurement & Contracts have implemented SMART contract notification functionality to provide reminder emails for approaching dates, maximum amounts and/or spend thresholds.  ((Cont...)) New SMART tile added for Docusign Prior Authorizations http://smartweb.ks.gov/news/new-smart-tile-added-for-docusign-prior-authorizations http://smartweb.ks.gov/news/new-smart-tile-added-for-docusign-prior-authorizations Fri, 28 Feb 2025 06:00:00 +0000 Prior Authorizations will now be utilizing Docusign to provide easier routing and approval of requests. A new tile has been added to the SMART Requisitions & PCards homepage to initiate the process. Note there is a separate form available for the initial Prior Authorization vs. a Revised Prior Authorization.  A job aid will be posted. ((Cont...)) Updated Agency Fraud Reporting Checklist Available http://smartweb.ks.gov/news/updated-agency-fraud-reporting-checklist-available-feb5 http://smartweb.ks.gov/news/updated-agency-fraud-reporting-checklist-available-feb5 Wed, 05 Feb 2025 06:00:00 +0000 An updated version of the new Agency Fraud Reporting Checklist has been added to both the SHARP and SMART systems. ((Cont...)) Agency Fraud Prevention Contact Memo http://smartweb.ks.gov/news/agency-fraud-prevention-contact-memo http://smartweb.ks.gov/news/agency-fraud-prevention-contact-memo Mon, 03 Feb 2025 06:00:00 +0000 Agency Fraud Prevention Contact Memo ((contd...) Inactivated Unused SMART Category Codes http://smartweb.ks.gov/news/inactivated-unused-smart-category-codes http://smartweb.ks.gov/news/inactivated-unused-smart-category-codes Mon, 03 Feb 2025 06:00:00 +0000 All category codes maintained in SMART ((contd...)) PCard Changes from Control Account to UMB Account IDs on January 31, 2025 http://smartweb.ks.gov/news/pcard-changes-from-control-account-to-umb-account-ids-on-january-31-2025 http://smartweb.ks.gov/news/pcard-changes-from-control-account-to-umb-account-ids-on-january-31-2025 Thu, 23 Jan 2025 06:00:00 +0000 Updates have been made to use UMB Account IDs in place of Control Accounts for voucher build payment processing effective January 31, 2025. ((Cont...))