Announcements - Projects & Grants

Modification to Negative Cash Query

A query, KS_GL_CASH_NEG_FED_FUND_BAL, is available and should be run between now and fiscal year end to monitor negative cash balances.

The query displays any funds with a negative cash balance and the accounts receivable amount for the same fund.  

Informational Circular 18-A-009 and PM 8,004 allows federal funds to have a negative cash balance at fiscal year end as long as an accounts receivable is recorded in SMART for the reimbursement requests submitted.  

All other funds are still required to have a zero or greater cash balance.

Informational Circular 18-A-009 https://www.admin.ks.gov/resources/informational-circulars/informational-circulars---accounting/fy2018---accounting-info-circs  

PM 8,004 - https://admin.ks.gov/docs/default-source/cfo/policy-manual-8-000/8004-federal-funds---fiscal-year-end-negative-cash-balances.pdf?sfvrsn=0